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How can we secure our data with staff working from home?

As a business owner you are responsible for the security of sensitive information if it leaves your servers.

Take a moment to remember the world as it was two years ago. Think back to those days of going into the office, sitting at your desk, logging on to your workstation and doing your job as you have always done it. At your workstation you access important data stored on secure servers in some hidden closet within the office. It could be financial information, personal data of customers and clients, even delicate health care related information. All of this critical and sensitive data remained securely stored on the office servers, accessed only with the walls of your office, by you and you dedicated workstation.

Now take a moment to consider how your data is accessed today in the remote workplace model. From your home computer you connect to your office through some remote access method, such as a VPN and then pull that information from the office your your home. Through countless servers, wires, routers and every manner of infrastructure that makes up the Internet between your home and the office, that sensitive data is transferred. Should you be a business owner responsible for the security of this information you are now faced with the prospect of critical, personal data scattered onto the home computers of your employees. Home computers that are outside of your sphere of influence, with no control on how secure that data is once it has left the servers.

Data loss prevention and security considerations are important to any business, particularly where personal and financial information is concerned, and it has become front and center in today's increasingly decentralized workplace. While such solutions as a VPN are excellent starting points for a secure remote workplace, it is still just a starting point. There are many options available for keeping your organization's data centralized and protected, either on premises at your office, or through the Cloud.

An example of an on-premise solution that can also exist in the Cloud is through the virtualization of Remote Desktop services. Imagine having all of your data secure and central, with remote workers using their own personal desktop to access that data, but none of the data ever leaves the office or the Cloud. The remote workers only have the display of that access delivered to their personal desktops, with all processing and work staying central to that Remote Desktop server. This server can exist in your office, or in the Cloud through Azure.

Other Cloud offerings such as Sharepoint allow you to keep your documents in a central location, while users check documents in and out, much like a library book, allowing organizations to keep track of who made changes and when, providing that accountability which is often critical. Both Sharepoint and Remote Desktop services are just 2 small examples of how can help companies keep their data secured, centralized and protected in a remote workplace environment.

MFA (Multifactor Authentication) is an additional layer of security that can be added to the remote desktop / domain, VPN's and Microsoft 365 accounts for your staff.

For more information on how to protect your business and your remote workforce, drop us a line!


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