Saving Money with Microsoft Office 365

by Ian Pavlik | Jan 24, 2020, 15:01 PM
Office 365 in the Cloud


Office 365 is a great solution for the modern business, from small-to-midsize businesses (SMBs) to large corporations.

Aside from the many features, productivity apps, enhanced data security and low maintenance that the solution has to offer, Office 365 also includes ample cost saving opportunities for your business.

Let's take a look at a typical scenario to demonstrate.

If a Client was to come to us with 20 staff and the requirement to:

  • Share their calendars in Outlook
  • Access email from any device (PC, phone, etc.)
  • Share or work on files collaboratively

We would be looking at one of two solutions:

  1. The old school, traditional server route
  2. Microsoft Office 365 in the cloud

Traditional Server Route

With the traditional server route, the Client would need to purchase a physical server with hardware to go onsite at their office. There would be licensing costs for Windows Server, the user licenses, the Exchange Server licenses, and the services of a network technician to put it all together, install the software and implement it at the client's office.

As well, the natural life cycle of a server would require the server to be retired and replaced every few years. This means the cost of a new server, and the network technician's services to migrate files from one server to another.


Office 365 in the Cloud

Since Office 365 is a cloud-based software, there is no need to build or maintain a cumbersome onsite infrastructure (as seen with the traditional server route).

The Client would not need to purchase a server or licensing outright, nor would they require the skills of a network technician to setup and manage an in-house server. There are no expensive maintenance or upgrade fees, since these are handled directly by Microsoft. These costs are eliminated with Office 365.

All the Client would need to consider is the services to move their email calendar to the cloud—a onetime cost—and then the monthly subscription cost for the licenses.


Cost Implications

Now, with this information in mind, let's take a look at the numbers. What would the cost implications of each solution look like over the course of 10 years?

Watch our video "Cost Savings with Office 365" to find out!


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